Stop Losing Leads. Start Booking More Viewings.
FlowMatic helps independent estate agents across the UK automate their viewings and capture out-of-hours enquiries using a chatbot— without hiring extra staff.
Trusted by independent estate agents across the UK.
Does this sound familiar?
Leads vanish after 5pm. 60% of property enquiries land outside office hours — and most go cold before Monday morning.
Your team drowns in admin. Coordinating viewings, chasing confirmations, rescheduling no-shows — it's a full-time job nobody wants.
Hiring isn't the answer. Another negotiator costs £30k+. Another evening receptionist? Even more. There's a smarter way.
The 24/7 layer to your Estate Agency
FlowMatic plugs into your existing tools and handles the repetitive work that slows your team down.
Enquiries get answered the moment they come in.
Viewings book themselves.
Vendors and applicants stay in the loop — without anyone on your team lifting a finger.
You stay in control.
We just take the busywork off your plate.
Before FlowMatic
Enquiries sit unread overnight
Agents play phone tag
No-shows waste half the day
Out-of-hours leads go to competitors
After FlowMatic
Replied to within 60 seconds, 24/7
Viewings booked from a live diary
Auto-reminders cut no-shows by ~40%
Every lead captured and qualified
60-second
average enquiry response time
24/7
lead capture, all year round
< 2 weeks
from sign-up to go-live
Services
Automated Viewing Booking
Eliminate the back-and-forth. Applicants choose a slot from the agents calendar; the system confirms, sends reminders, and reschedules no-shows automatically. Includes: live calendar sync, SMS + email confirmations, automated reminders, reschedule links, no-show follow-ups.
Out-of-Hours Lead Response
Reply to every Rightmove, Zoopla, and website enquiry in under 60 seconds — 24/7. Each lead is qualified, contact is added into your database, and ready for your team in the morning. Includes: portal integrations, instant SMS/email response, lead qualification, CRM sync, daily summary email.
Automations & Sequences
FlowMatic runs the timed follow-ups your team never has time for — so viewings get booked and offers get chased. Includes: viewing booking & sequences, viewing follow-ups, offer-stage chasers, dormant-lead reactivation and much more. Automations are also customisable.
Pricing
Simple, transparent pricing built for estate agents.
Our Basic plan at £500 a month excluding VAT gives single-branch agencies a nice option for getting started — this package provides automated viewing booking, live calendar sync where you get to add your team members calendars and availabilities for viewings.
Pro at £750 a month excluding VAT is our most popular option, from Automated viewing bookings, adding 24/7 AI-powered lead response and full automation sequences for viewings, and offers, so nothing slips through the cracks. We are also able to customise automations depending on client needs.
And our Optional Extras, starting from £99 a month excluding VAT, let you bolt on advanced capabilities like a Text and Call AI assistant or a custom website design — only if and when you need them.
Every plan is billed monthly with no long-term contract, and no hidden charges. Please note that there is a set up fee for the Basic and Pro package which is a once off fee of £500.
The Add on Package is only an option for those who already have the Basic or Pro package.
Cancel any time, or get in touch for a tailored multi-branch quote.
Meet Our Team
Jason Worrall
Founder and Lead Consultant
Stephanie Kruger
Founder and Lead Consultant
FAQs
What does FlowMatic do?
FlowMatic is an automation service built specifically for estate and letting agents. We handle the repetitive, time-consuming work that slows your team down — instantly responding to enquiries, booking viewings, sending reminders, chasing follow-ups, and updating vendors — so your negotiators can focus on what matters: viewings, valuations, and closing deals.
Will FlowMatic replace my staff?
No. FlowMatic doesn't replace people — it gives them their time back. We automate the admin and out-of-hours work nobody wants to do. Your team still runs the viewings, builds the relationships, and closes the sales. They just stop drowning in emails and calendar tetris.
Who is FlowMatic for?
Estate agents, letting agents, and property professionals — from solo agents and single-branch independents through to multi-branch groups. If you're handling property enquiries and booking viewings, FlowMatic will save you time.
How long does it take to set up?
Most agencies are fully up and running within two weeks. We start with a 30-minute discovery call, build and connect your automations over the following week, then go live with a 45-minute team training session.
Will it disrupt my day-to-day operations?
No. FlowMatic sits behind the scenes and works with the tools you already use, so there's no painful migration, no new software for your team to learn, and no downtime during setup.
Won't applicants notice it's automated?
What they notice is that they're getting fast, helpful, on-brand replies — often faster than they'd get from a human. Every message is written in your tone of voice and signed off by your branch, so it feels personal rather than robotic.
Will FlowMatic respond to enquiries 24/7?
Yes. FlowMatic responds to website, Rightmove, Zoopla, and email enquiries within 60 seconds — day, night, weekends, and bank holidays. Every lead is qualified, captured, and dropped straight into your CRM ready for your team in the morning.
How much does FlowMatic cost?
Plans start at £500 per month for Basic and £750 for Pro, our most popular plan. Optional Extras start at £99 per month. Every plan is billed monthly — no surprise bills.
Are there long-term contracts?
No. All plans are rolling monthly. You can cancel any time with 30 days' notice.
Do you offer multi-branch pricing?
Yes. We work with single-branch independents and multi-branch groups alike. Get in touch for a tailored quote based on your branches and lead volumes.
What kind of support do I get?
Basic plans include email support during business hours. Pro plans include priority support and a dedicated account manager who knows your agency and your workflows.
What if I need a custom workflow?
We build them. From property launch sequences to compliance reminders and chain-progression chasers — if it's repetitive, we can automate it. Custom workflows are available as add-ons or built into Pro depending on scope.
FlowMatic is an automation service built specifically for estate and letting agents. We handle the repetitive, time-consuming work that slows your team down — instantly responding to enquiries, booking viewings, sending reminders, chasing follow-ups, and updating vendors — so your agents can focus on what matters: viewings, responding to leads in order to close deals.
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Contact
07934 274270
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